Councillors’ Details

Colin Ratcliff, Clerk

E-mail:  clerk@southstoke.org.uk

Role:  Clerk to the Parish Council (Legal Officer)

Responsibilities:

  1. As defined in the Clerk's Job Description
  2. Governance of PC operations, including sub-groups and committees.
  3. Arrange and record Parish Council meetings - issue agendas & minutes
  4. Obtain legal advice and ensure that legal duties are discharged by the PC.
  5. Accounting for the parish
  6. Arrange audits of parish accounts.
  7. Maintain parish records and the Asset Register
  8. Monitor parochial charities accounts
  9. Administer the PC and Village notice board
  10. Ensure that the PC website is maintained and kept up to date
  11. Receive – and distribute as appropriate – incoming communications to the PC
  12. Write and send letters and other types of communication – as directed by the PC
  13. Arrange appropriate training for Cllrs and Clerk

Gareth Dean, Councillor

Tel:  07341 071354
E-mail:  garethdeanpr@gmail.com

Role:  Environment

Responsibilities:

  1. Responsible for Parish Council action relating to:
    1. Countryside and Footpaths including Rights of Way
    2. Riverbank and slipway maters
    3. Ridgeway matters
    4. Tree Conservation
    5. Health matters
    6. Wildlife matters
    7. Litter and dog waste bins
  2. Act as PC’s representative on the Amenities Committee.
  3. Liaise with Amenities Committee in regard to the SS quarry site and plantation.
  4. Manage the interface with the Village Hall and Recreation Ground Charity (Amenities Committee) and act as the Parish Council's representative on the committee.
  5. Storm water drainage, ditch clearance.
  6. Manage contractors and volunteers to get best value in routine and exceptional maintenance duties in accordance with the maintenance strategy.
  7. Monitor environmental issues in the Parish.
  8. Liaise with land owners and tenant farmers of opens spaces and fields in the Parish and where required with the Withymead Nature Reserve

Roy McMillan, Chairman & Councillor


Tel:  01491 873202
E-mail:  roy@rmcmillan.com

Role:  Chairman, Governance & Development

Responsibilities:

  1. Leadership of the PC and its business.
  2. Governance of the PC, to ensure that it meets all legal requirements as further defined in the document Role of Chairman.
  3. Manage relationship with Network Rail..
  4. Responsible for Parish Council action relating to:
    1. Police, crime prevention and neighbourhood watch
    2. Bus service, bus shelters and bus-stops
  5. Review the village plan and drive this forward for the medium and long term benefit of the parishioners.
  6. Act as the PC's representative on any Neighbourhood Plan Committee within the Parish.
  7. Liaise with local village organisations and businesses including St Andrews PCC, the Primary School and the Perch & Pike Public House in order to gain their support for Parish Council initiatives and to understand where the Parish Council can assist them.
  8. Liaise with other local Parish Councils, ORCC, SODC, OCC and the local MP where a joint approach to common issues or help from higher authority might be beneficial.
  9. Deliver the external funding strategy by:
    1. Forging links with external funding bodies
    2. Advising and assisting project teams and other village organisations in canvassing for funds
    3. Reviewing and assisting with funding applications and fund raising activities.
  10. Ensure that the PC meets all conditions required by any external funding gained.
  11. To co-ordinate the Annual Parish Meeting leaflet.

Andrew Scrivener, Councillor

Tel:  07775 565572
E-mail:  a.scrivener@aarrkk.co.uk

Role:  Planning

Responsibilities:

  1. Review all planning applications affecting the parish and co-ordinate the Parish Council's response to South Oxfordshire District Council.
  2. Keep abreast of all Government and local authority legislation concerning housing development
  3. Ensure appropriate response to request for consultation, action or support from external agencies and higher government.

Bryan Urbick, Vice Chairman & Councillor

Tel:  01491 871 055
E-mail:  b.urbick@consumer-knowledge.com

Role:  Vice Chairman, Finance & Communication

Responsibilities:

  1. Produce the Parish Newsletter and other forms of communication within the Parish.
  2. Budget and precept preparation and co-ordination.
  3. Assist the Clerk in the production of timely and accurate financial records.
  4. Assist the Clerk with the development and updating of the PC's website.
  5. Make recommendations on the annual PC maintenance cost budget.
  6. Produce an external funding strategy with the aim of augmenting the precept with external funds to help enable village projects.
  7. Make recommendations on annual external income budget.