Councillors’ Details

Laura White, Clerk

E-mail:  clerk@southstoke.org.uk

Role:  Clerk to the Parish Council (Legal Officer)

Responsibilities:

  1. As defined in the Clerk's Job Description
  2. Governance of PC operations, including sub-groups and committees.
  3. Arrange and record Parish Council meetings - issue agendas & minutes
  4. Obtain legal advice and ensure that legal duties are discharged by the PC.
  5. Accounting for the parish
  6. Arrange audits of parish accounts.
  7. Maintain parish records and the Asset Register
  8. Monitor parochial charities accounts
  9. Administer the PC and Village notice board
  10. Ensure that the PC website is maintained and kept up to date
  11. Receive – and distribute as appropriate – incoming communications to the PC
  12. Write and send letters and other types of communication – as directed by the PC
  13. Arrange appropriate training for Councillors and Clerk

Diana Hathaway, Councillor

E-mail:  Diana.Hathaway@SouthStoke.org.uk

 

Victor Meyer, Councillor

E-mail:  Victor.Meyer@SouthStoke.org.uk

 

Andrew Scrivener, Councillor

Tel:  07775 565572
E-mail: Andrew.Scrivener@SouthStoke.org.uk

Role:  Planning

Responsibilities:

  1. Review all planning applications affecting the parish and co-ordinate the Parish Council's response to South Oxfordshire District Council.
  2. Keep abreast of all Government and local authority legislation concerning housing development
  3. Ensure appropriate response to request for consultation, action or support from external agencies and higher government.

 

Phil White, Councillor

E-mail: Phil.White@SouthStoke.org.uk

 

Phil Wortley, Councillor

E-mail:  Phil.Wortley@SouthStoke.org.uk

Bryan Urbick, Chairman & Councillor

Tel:  01491 871 055
E-mail:  Bryan.Urbick@SouthStoke.org.uk

Role:  Chairman, Governance. Finance & Communication

Responsibilities:

  1. Leadership of the PC and its business.
  2. Governance of the PC, to ensure that it meets all legal requirements as further defined in the document Role of Chairman.
  3. Produce the Parish Newsletter and other forms of communication within the Parish.
  4. Budget and precept preparation and co-ordination.
  5. Assist the Clerk in the production of timely and accurate financial records.
  6. Assist the Clerk with the development and updating of the PC's website.
  7. Make recommendations on the annual PC maintenance cost budget.
  8. Produce an external funding strategy with the aim of augmenting the precept with external funds to help enable village projects.
  9. Make recommendations on annual external income budget
  10. Deliver the external funding strategy by:
    1. Forging links with external funding bodies
    2. Advising and assisting project teams and other village organisations in canvassing for funds
    3. Reviewing and assisting with funding applications and fund raising activities.
  11. Ensure that the PC meets all conditions required by any external funding gained.
  12. To co-ordinate the Annual Parish Meeting.
  13. Act as PC’s representative on the Amenities Committee.